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Production Coordinator

Job Introduction

BBC World Service is an international multimedia broadcaster, part of BBC News, delivering a wide range of language and regional services and working increasingly with other parts of BBC News to serve global audiences.  It uses multiple platforms to reach its weekly audience of 320 million globally, including TV, digital platforms including social media, AM, FM, shortwave, digital satellite and cable channels. As part of an historic and exciting expansion, last year the BBC World Service introduced four new language services serving audiences in India – Gujarati, Marathi, Punjabi and Telugu – to work alongside two existing services, BBC Hindi and BBC Tamil.

All six Indian language services are based predominantly in the BBC’s Delhi bureau, working closely and collaboratively with all teams in that office and with teams in the BBC’s headquarters in London to deliver the best service for BBC audiences.

The successful candidate will:

  • Work alongside Operations Coordinator to manage staff leave and rota
  • Work under the direction of the Deputy Managing Editor and closely with International Bureau Management on recruitment and other staff logistics such as travel, visas, carnets, accreditation etc
  • Assist editorial teams with Risk Assessment administration
  • Book and manage payments for freelance crews
  • Manage Head of Indian Languages’ diary and meetings

Role Responsibility

  • Contributes to the scheduling and budgeting of the production/content in line with divisional requirements and relevant BBC frameworks, guidelines and policies.
  • Responsible for supporting the Production Manager (or equivalent) in identifying and sourcing appropriate resource and location requirements for the production at the earliest possible stage.
  • Ensures compliance with BBC policies, guidelines, legislative and regulatory requirements, in order to minimise the BBC’s exposure to risk. 
  • Responsible for ensuring all necessary rights are acquired and recorded for the complete delivery of the production/content, escalating any issues at the earliest stage.
  • Accountable for resolving any operational and financial issues commensurate with the role.
  • Ensures the production/content delivers demonstrable value for money through effective and efficient management of people and resources.
  • Applies specialist skills to productions, eg live gallery skills and script supervision, where appropriate.
  • Responsible for preparing (or contributing to the preparation of), managing, setting and monitoring of production budgets, and for forecasting and reporting, where required.  May also assess the financial viability of content ideas that may arise during productions.
  • Adhere to the processes for fully and accurately capturing and managing metadata in line with BBC guidelines and policies, and ensuring Archives have the necessary information to manage media assets.
  • Identifies training needs of less experienced colleagues, ensuring performance management arrangements are in place, where necessary.
  • Maintains a safe and healthy working environment at all times, escalating any issues or areas of concern.
  • Proactively looks for ways of improving efficiencies within a production environment, promotes diversity and champions the rationale for new ways of working and/or for adopting new production related technologies.
  • Supports other internal departments with the implementation of their strategies (e.g. HR, Workplace, Procurement, Finance, etc)
  • Responsible for liaising and supporting the Production Manager and Asset Management teams about asset requirements and joiner, mover and leaver activities both in the office and on location. 
  • Providing administrative support to the production teams, as and when required, depending on team structures.
  • Contributing to, and helping to implement, practical actions to reduce environmental impact throughout production

The Ideal Candidate

The ideal candidate:

  • Demonstrates interest in the BBC and the wider industry.
  • Demonstrable experience of carrying out a coordinating role within a production team.
  • Knowledge of delivering a range of/elements of productions on time and on budget and coordinating deliverables for productions, where necessary having worked on location, with crews and production teams with a strong knowledge of how productions are managed.
  • Good working knowledge of end-to-end multi-platform production with an understanding of the technology used on productions.
  • Where required, has the ability to use specialist skills for certain types of output (e.g. live gallery skills, script supervision).
  • Able to use and advise on production systems and can adopt new technologies.
  • Interpersonal and communication skills sufficient to establish and maintain effective relations with a wide range of contacts.                 
  • Demonstrates strong organisational and planning skills and manages conflicting demands to meet deadlines.
  • Ability to use own initiative with confidence, using judgment to escalate where necessary.
  • Able to consider and propose new ways of working to improve existing processes
  • Experience of influencing and motivating others to achieve results.
  • Essential business and finance skills - able to prepare, manage, set and/or monitor specific production resource plans and budgets and buying/booking resources.

Package Description

Contract: 12 month FTC

Grade: Local Recruit

Location: Delhi

Any offer of employment with the BBC will be conditional upon you having the right to work in the country that the role is based in.

About the Company

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below. You’ll be asked questions relating to them as part of your application for this role.

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups.  We are committed to equality of opportunity and welcome applications from individuals, regardless of their background.

BBC

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